ajay krishnaJune 9, 2020
It has never been an easier job to handle the day-to-day costs of company employees. If it's travel expenses, office supplies or other costs for employees.In every company, the management of expenses helps to record their daily expenses so that they can evaluate them in order to maximize the company's income and to minimize business losses.The Odoo 13 expense management is the ultimate solution for this.
An expense is the cost of an asset used by a company in its operations to produce revenues. In other words, an expense is the use of assets to create sales. As the popular saying goes, “it costs money to make money”. A company have many expenses like traveling, accommodation, food etc for business trips. In Odoo 13 we can easily manage the expenses by installing Expenses app. In this the employee can easily creates his expenses and the manager can approve or refuse that. in this blog we will discuss in detail on Odoo 13 Expense Management.
Go to the Apps and install the Expenses app.
Apps->Expenses->
Install->
After complete installation go to the Expenses app.
Expenses->
Select the Expense Product to create a new expense product.
Configuration->Expense Products->
We can see some products that has been already created. To create a new product click the Create-> button.
Enter the details:
After completing the form Save-> that form and go to the My Expenses-> menu.
Select the Create-> button to create a new expense.
Fill the form:
If we select the Expense product then the price will automatically applied. After filling the form Save-> it.
Now the expense is saved. Then we want to create the expense report, so click the Create Report-> button.
Select the Manager and click the Submit to Manager-> button to submit this expense report to the manager.
The report is submitted to the manager so the manager can Approve or Refuse the report.
Click Approve-> to approve the report.
Select the Post Journal Entries-> button to pay the cash.
The employee can view the status by clicking My Expenses-> button.
So the employee can see the report and its status on this window. We can see the created expenses status is Paid.
Save-> it.
Create Report->(same as the above steps)
Submit to Manager->
Approve->
Post Journal Entries->
If we post the journal entries then the next window contain a new option to Register the payment. This option is not present in Paid By Manager method.
Click the Register Payment-> to register the payment. Then we will get a new window:
Select the Payment Method as Cash or Bank then click the Validate-> button.
We can see the status as Paid.
If you want to see the payment then go to, Validate->Vendors->Payments->
We can see the payments. Click to open the payment.
Open the Journal Items-> to see the journals.
Here we can see 500 is first debited in the managers account then it credited on same account. That is because here we done the expenses for the manager.
In the Expense there is a option to Reinvoice cash to the customer.
Enter the details and select the Invoice number of the customer.
Then Save-> the expense and click the Create Report-> button to create.
Submit to Manager->
Approve->
Post Journal Entries->
Go to the customer’s invoice.
Select the Create Invoice-> button to create the invoice Post-> the invoice and register the payment by clicking Register Payment->
Go to the Journal Items->, here we can see the created journals.